Job Description

Roles & Responsibilities

The incumbent is responsible for administrative tasks related to their department such as administrative filing, data entry operations, archiving, etc. They also ensure the application of purchasing procedures established by their manager for all products necessary for the functioning and operations of the hotel, under the most advantageous conditions.

Summary of Responsibilities:

Reporting to the Purchasing Director, the essential responsibilities and functions of the position include, but are not limited to:

• Assisting their manager in the proper execution of delivery conditions in good collaboration with the specific operational stakeholders;
• Maintaining updated invoicing archives (order, receipt, invoice);
• Gathering and classifying documentation for each supplier according to procedures;
• Assisting with the reception and control of goods entering the hotel;
• Assisting with the quantity control of delivered products;
• Contributing to the quality and hygiene of all incoming products;
• Managing the administrative follow-up of the department (filing, archiving, etc.)
• Other tasks as assigned.

Desired Candidate Profile

• Previous experience required;
• Knowledge of Microsoft Windows applications an asset;
• Excellent interpersonal and problem-solving skills;
• Particularly responsible and reliable;
• Ability to work effectively under pressure in a fast-paced environment;
• Ability to work in a team;