Job description

Job :

The main goal of this position is to provide essential support to the HR and administrative teams, ensuring smooth processes and contributing to an optimal work environment. You will participate in the daily management of administrative and human resources aspects, guaranteeing the efficiency and compliance of procedures.

Your main tasks will be:

• Finance and administrative support:

o Invoicing management
o Preparation of tax declarations in coordination with external partners (agencies, accounting firms, etc…)
o Management of office equipment purchases, maintenance, and replacement.

• Regional administrative coordination:

o Drafting and sending various requests and letters to external partners (banks, local authorities, etc.).
o Monthly update of organizational charts and welcome guides.
o Drafting of certificates, contracts, and internal information notes.
o Collection, archiving, and updating of supplier information.

• Recruitment and onboarding of new employees:

o Assistance to the HR and Administration Manager in the recruitment process, including posting job offers, selecting and screening applications, organizing interviews in the three countries, and communicating feedback to candidates.
o Preparation of memos for new hires and preparing their onboarding.

• Logistics and travel management:

o Preparation of invitation letters for visitors and teams.
o Coordinate travel administration, including hotel transfers and restaurant reservations.
o Manage company car logistics, including repairs and technical checks.
o Provide support in organizing workshops, team-building activities, events, etc.

Your academic background includes a degree of Master's degree (Bac +5) or higher. A specialization in Management, Accounting, Finance or in Human Resources, Personnel, Training would be a major asset.

Professional experience of 3 to 5 years is required. This period has allowed you to develop a thorough understanding of administrative issues and HR practices.

To excel in this role, you have excellent organizational skills and great attention to detail. Your ability to manage multiple tasks simultaneously and meet deadlines is essential. Good command of office software (Office Suite) is indispensable. Strong adaptability and excellent communication skills in English and French are therefore essential. Finally, good interpersonal skills and a sense of internal customer service are crucial for effective interaction with employees.

• Sense of organization, reliability, and attention to detail.
• Ability to manage priorities.
• Excellent analytical and problem-solving skills
• Proficiency in Office Suite.
• Excellent interpersonal skills and team spirit.

If you see yourself in this description and wish to give a new boost to your career, apply now!