Job Description

Roles & Responsibilities

Your Roadmap

As an Onshore Document Controller (DC), you are responsible for the local (onshore) efficient coordination, control, and follow-up of project documentation activities, under the governance of the offshore Document Manager and in alignment with contractual requirements, project procedures, and Document Management processes defined by the offshore Document Manager (DM) and PMO. You support the project team by ensuring that documents are correctly prepared, submitted, tracked, and distributed, acting as the primary interface between onshore stakeholders and the offshore Document Management team.

Your main responsibilities are:

• Act as the onshore focal point for all Document Management topics
• Ensure alignment with processes, tools, and rules defined by the offshore DM and PMO
• Support the implementation and enforcement of the Document Management Plan
• Perform formal checks of project documents before submission (format, completeness, templates, numbering, metadata)
• Ensure documents comply with contractual and customer requirements
• Verify document versioning, status, and traceability
• Manage onshore document submissions to customers and partners in coordination with offshore DM
• Ensure correct registration, transmittal, and tracking in the EDMS
• Support internal and external distribution of documents
• Support the maintenance of the Project Document List (PDL) in coordination with offshore DM
• Monitor document workflows, deadlines, and review cycles (comments, approvals)
• Follow up with onshore stakeholders to ensure timely document delivery
• Interface with engineering, project management, quality, and configuration management teams onshore
• Coordinate document-related inputs and responses with the offshore Document Management team
• Support resolution of document-related issues and escalations
• Provide regular status updates on document progress, delays, and risks
• Track comments, responses, and approval status
• Contribute to project reporting as required by PMO
• Support onboarding of project team members on document processes and tools
• Provide guidance on document templates, naming conventions, and workflows
• Ensure adherence to defined procedures and standards
• Ensure compliance with Siemens standards, customer requirements, and project procedures
• Support audits and ensure proper document archiving and traceability
• Assist in maintaining consistency and standardization across all project documentation

Desired Candidate Profile

• At least 5-7 years of experience in a similar role
• Proficiency in MS Office tools (Excel, PowerPoint, Word, Outlook) and collaboration platforms (e.g. SharePoint, Teams)
• Ability to manage project documentation, trackers, and reporting tools
• Administration skills
• Be thorough and pay attention to detail
• Able to work well with others
• Customer service skills
• Able to use your initiative
• Listening, writing, speaking, and reading skills in English and French; Spanish is a plus.
• Able to accept criticism and work well under pressure
• Flexible and open to change