- Actively participate in office management, handling general clerical tasks.
- Organize and prepare meeting schedules for various departments.
- Ensure meeting spaces are properly requisitioned ahead of schedule.
- Manage office equipment and supplies, ordering new items as needed.
- Collaborate with other departments to solve clerical issues.
- Provide assistance to the human resources department, including managing personnel databases and other duties.
- Represent department managers or senior-level officers in meetings, taking notes and recordings as necessary.
- Manage business trips, including visa arrangements, flights, accommodations, and transportation.
- Communicate with external suppliers and companies the organization deals with.
- Handle emails, phone calls, and appointments.
An Associate’s degree in office administration or a related field may be preferred.1-3 years of relevant experience.Working knowledge of Microsoft Office Suite (Word, PowerPoint, and Excel).Excellent English language skills.Experience using business email services, such as Microsoft Outlook.Comfortable multitasking and handling multiple requests from different individuals and departments.Ability to work quickly in potentially high-stress environments.Strong communication skills and self-motivation when managing communication channels.Highly organized, capable of creating effective organizational systems for others to utilize.