- Great visitors when they arrive at the office.
- Guide guests to the waiting room, and then the relevant person
- Be able to handle emotional, confrontational people in a calm and professional manner.
- Answer, screen and forward incoming phone calls
- Make sure the reception area is presentable and tidy.
- Monitor and maintain inventory supplies in the office
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Type, scan, and copy documents.
- Order cafeteria supplies in the office including coffee, tea, and others.
- Schedule appointments and meetings.
- Scheduling conference rooms.
- Keep updated records of office expenses and costs
- Other duties as assigned.
BSc degree; additional certification in Office Management is a plusProficient with Microsoft OfficeHands-on experience with office equipment (e.g. fax machines and printers)Professional appearance and attitudeGood written and verbal communication skills Ability to be resourceful and proactive when issues ariseExcellent organizational skillsMultitasking and time-management skills, with the ability to prioritize tasksCustomer service attitudeCommitment to work overtime on occasionBSc degree; additional certification in Office Management is a plusProficient with Microsoft OfficeHands-on experience with office equipment (e.g. fax machines and printers)Professional appearance and attitudeGood written and verbal communication skills Ability to be resourceful and proactive when issues ariseExcellent organizational skillsMultitasking and time-management skills, with the ability to prioritize tasksCustomer service attitudeCommitment to work overtime on occasion