PRESENTATION OF THE CONTEXT AND THE PERSONAL ASSISTANT DEPARTMENT

The Personal Assistant department’s role is to support 70+ AXA GO leaders across all divisions and geographies. Based in different locations (Europe, Morocco, Asia, Americas), PAs work as one global team to ensure quality and consistency of support provided, leveraging flexible ways of working and continuous improvement.

PERSONAL ASSISTANT MAIN ACTIVITIES

As a Personal Assistant your main activities are:

• Provide personalized support to executives in their day to day for the scheduling of their activities and the coordination of the related logistics, including agenda management, organization of meetings, workshops, onsite or offsite events, as well as travel arrangements.
• Perform frequently a range of administrative tasks on behalf of the executives such as reporting expenses or raising and following up on IT incidents.
• Work internationally and transversally with executives, employees, and PA colleagues to organize complex meetings, events, and travel.
• Actively contribute to PA team cohesion, as well as to the PA teams’ continuous improvement and learning via sharing of knowledge and best practices.

We are searching for an experienced Personal Assistant with a previous background in managing Director agenda, meeting / event organization in an international environment.

What do we expect from you?

• Fluent in English and French (written and oral)
• Previous experience in Personal Assistant / executive secretary position
• Previous experience in a complex international environment, with both global and local activities
• Proficiency in MS Pack Office: Word, Excel, PowerPoint, Outlook
• Strong ability to be concise and clear in note writing
• Strong organizational, decision-making and planning skills
• Excellent time management skills and ability to multi-task and prioritize work

Soft Skills and Competencies :

• Excellent interpersonal skills, effective verbal, listening and written communication skills to facilitate seamlessly the relationship with senior management
• Anticipate needs and proactively bring together resources to fill these needs
• Must maintain the highest level of confidentiality at all times.

Leader mondial de l’assurance et de la gestion d’actifs,  AXA aide  ses 100 millions de clients à traverser les petites et grandes difficultés de la vie et les accompagne dans la sécurisation de leurs projets. Pour aider ses collaborateurs dans leur mission, AXA se donne comme priorité de prendre soin d’eux.  Ainsi, en rejoignant AXA France vous travaillerez dans une entreprise responsable, offrant une véritable culture d’expertise, accélérant le développement des compétences de chacun, proposant une rémunération attractive et une évolution régulière. Pour vous, nous réinventons notre métier.

AXA évolue pour devenir une entreprise durable axée sur la technologie et, à AXA Group Operations, nous sommes l’un des principaux moteurs de cette transformation.