Job Title: Executive Assistant (Remote)
Key Responsibilities:
- Manage calendar, return calls, and coordinate between clients, partners, and franchisees.
- Organize documents (listings, offers, contracts, and signatures).
- Prepare and review real estate documents such as offer letters, forms, reports, and presentations.
- Follow up with brokers, buyers, sellers, and tenants.
- Handle correspondence (couriers, applications, messages) on behalf of management.
- Maintain and update databases using tools such as CRM systems, Centris, Google Drive, or Monday.com.
- Conduct research and verify information (comparable listings, contracts, and other records).
- Support management in strategic planning and administrative follow-up.
Qualifications:
- Minimum of 2 years’ experience as an Executive or Administrative Assistant, ideally in the real estate sector (transactions, rentals, notary, or brokerage).
- Excellent written and spoken English (French proficiency is an asset).
- Strong time management, organization, and prioritization skills.
- Proficiency in Google Workspace, MS Office, and CRM platforms (e.g., Monday.com, Asana, HubSpot, Trello).
- Discretion, reliability, and strong professional ethics.
- Ability to work independently and proactively in a remote environment.
Technical Requirements:
- Functional USB headset and webcam.
- Computer with a minimum 1.8 GHz processor and 4 GB RAM.
- Stable internet connection of at least 25 Mbps (wired preferred) and 10 Mbps upload speed.
Benefits:
- Monthly salary paid on the 5th of each month.
- Paid vacation and sick leave according to local laws.
- Public holidays as per local calendar.
- Comprehensive remote training upon onboarding.
- Job stability and long-term employment.
- Opportunities for career development and performance-based evaluations.
- Supportive and positive remote work environment.
Note:
Selected candidates will undergo an evaluation process. To ensure a productive and transparent work environment,
periodic screen monitoring may be implemented during working hours to maintain accountability and work quality.