Company culture :
Al Akhawayn University is driven by a strong innovation-oriented culture, encouraging creativity, experimentation, and bold ideas to advance education and research.
This spirit is supported by a deep sense of collaboration, with supportive teams and hands-on leadership that nurtures academic and operational talent.
Performance and intellectual ambition also play a key role, fostering excellence in a globally minded environment.
While organization is less dominant, it provides the essential structure needed to operate a high-quality academic institution. [+]
Job :
The Procurement Administrative Assistant assists the Director in maintaining an up-to-date workflow management and ensuring coordination between the different purchasing units.
Main Duties:
• To plan, establish priorities, organize, and manage the secretarial and clerical functions of the office.
• To coordinate with AUI’s different departments and services, insuring an adequate and timely flow of information and follow up
• To draft, type and format a variety of correspondence (including letters, faxes, memoranda, etc.)
• To control action on all incoming and outgoing office correspondence and communications.
• To maintain the Manager’s calendar and schedule appointments
• To establish and to maintain the office filing system, periodically retiring files and records to the archiving system
• To prepare and submit tax exemption files to tax services
• To receive, record and dispatch purchase requests to purchasers
• To perform the duties of purchaser when needed
• To assist in launching and developing some projects
• To process and follow up the office’s budget
• To perform other tasks and duties as assigned
Required profile :
Requirements/Skills:
• A bachelor's degree or equivalent
• Preferred: Bachelors in economics or business administration
• Previous working experience in a job-related position
IT Skills and Abilities:
• Good knowledge of administrative and clerical procedures and systems such as word processing, professional writing, managing files and records and other office procedures and terminology
• Good knowledge of principles and practices for providing customer service
• Good verbal and written communication skills in English, French and Arabic
• Good customer service orientation skills
• Ability to prioritize work, take initiatives and handle multiple tasks with minimal supervision, meet deadlines, and interact with patrons on all levels.
• Team spirit, time management, stress tolerance and commitment
• Ability to adapt to different work situations
• Accountability in task achievement
• Sense of responsibility and commitment
• Ability to learn quickly and to work with a team
• Ability to collaborate effectively with the University's departments and cross-functional teams
• Ability to work and to deliver on time
• Positive attitude and ability to plan and to adapt to change
Deadline: January 30th, 2026, at midnight.
Qualified applicants are invited to submit a letter of application and a CV to: [اضغط هنا لمشاهدة البريد اﻹلكتروني]
The Search Process:
Screening will begin as soon as possible, and short-listed candidates will be invited for interviews. The successful candidate will need to take the position right after notification.