Job description

Job :

MAIN MISSION: 

As our activities grow, the person in this role will provide operational support within the General Services department. They will manage the administrative tasks for temporary workers, follow up on payroll in coordination with temp agencies, and handle various administrative tasks.

They will ensure that all internal departments have the necessary resources for smooth operation, while guaranteeing compliance with administrative procedures and cost control.

MAIN TASKS & RESPONSIBILITIES: 

1. Management of temporary workers and payroll follow-up
Manage the administrative follow-up of temporary workers.
Centralize and send variable payroll information to temp agencies.
Check timesheets and invoices from service providers.
Manage contracts, renewals, and end of assignments.
Act as the main point of contact for temp agencies on administrative and payroll matters.
Participate in resolving discrepancies and issues related to temporary worker payroll.

2. Back Office Support
Manage the administrative files of personnel.
Update databases and dashboards.
Prepare, file, and archive administrative documents.
Track absences, leaves, and personnel movements.
Participate in the physical archiving of documents.
Contribute to the preparation of reports.

3. Support for General Services
Provide administrative support for the activities of the General Services department.
Participate in the follow-up of services and supplier relations.
Contribute to order management and the tracking of administrative needs.
Process and follow up on certain internal requests in coordination with the relevant departments.

Education
Associate's or Bachelor's degree (Bac+2 to Bac+3) in Management, Human Resources, Administration, or equivalent.

Experience
1 to 2 years of previous experience in an administrative, payroll, or administrative support role is desired.
Experience in managing temporary workers is a plus.

Skills

Proficiency in office software.
Good knowledge of administrative processes.
Proficiency in administrative follow-up of temporary worker payroll.
Accuracy in handling administrative data.

Personal Qualities

Organizational skills.
Rigor and reliability.
Team spirit and good interpersonal skills.
Responsiveness and service-oriented.
Ability to work in a dynamic environment.