Job Title:        Procurement Officer

Project:          Jordan Tourism Board Activity

Start Date:     ASAP

Reports to:     Director of Finance and Operations

Background

The Jordan Tourism Board Activity (JTBA) is a three-year, $16.2 million program funded by USAID, with the primary goal to strengthen Jordan’s tourism sector through support to the Jordan Tourism Board (JTB). JTBA will enhance JTB’s efforts to strategically position and promote Jordan as a distinctive destination. Further, the JTBA will increase domestic and international tourism to primary and secondary sites, boosting the country’s gross domestic product (GDP) and enabling economic growth and job creation across the tourism value chain. The program will achieve its objectives in close coordination with the Ministry of Tourism and Antiquities (MoTA) and local and international partners. The project is implemented by SEGURA Consulting with support from international and local subcontractors.

Position Description

The Procurement Officer is responsible for providing broad support to senior management related to planning, managing, and implementing all aspects of the procurement processes for JTBA, including ensuring all procurements are compliant with USAID and project policies.

Responsibilities

• Ensure all procurement activities are fully and transparently documented through PARs, POs, RFQs, RFPs, Comparative Statements, Bid Analysis, Invoices and Delivery Reports.
• Ensure all procurements are conducted according to project procurement policies and procedures
• Ensure the best quality of procured items for the fairest price through the collection of quotations and tendering for procurement when necessary.
• Conduct regular local market  research  to compare prices, reach fixed price agreements with legitimate providers/vendors, and assist in maintaining provider/vendor database
• Coordinate and liaise with all project departments in field and partner/implementing agencies to ensure the timely delivery of goods and services needed for implementation. Monitor the procurement tracker to provide procurement status reports/updates when requested.
• Liaise with vendors and subcontractors and serve as their point of contact throughout the procurement process: arrange bidder meetings, compile clarification questions from bidders and work with the JTBA technical team to prepare responses; coordinate evaluation committees, vet vendors and service providers, etc.
• Assist in the shipping and installation of procured equipment and travel to consolidate and inspect shipments/deliveries as necessary.
• Maintain the project’s commodity management tracking system to provide accurate information for office inventory.
• Develop procurement related approval documentation for submission to USAID.
• Participate in negotiating terms and conditions of contracts.
• Assist JTBA operations staff on the procurement of commodities and professional services for the field office.
• Maintain the overall integrity of the procurement filing system by ensuring that appropriate documentation is included in each procurement file including request for proposals, requests for quotations, subcontracts, subcontracts modifications, Negotiation Memos, and Absence of competition Memos for procurements where necessary. Maintain detailed notes to document all procurements processes and evaluations.
• Prepare the payment request packages to be submitted to the Director of Finance and Operations and/or Accountant for payments processing.
• Assist in managing Jordan customs clearance process of goods to be received by the project in accordance with AIDAR 752.225-70
• Assist in tagging of project purchases and overseeing custody of the project inventory sheet as determined by Fund Manager.
• Perform any other tasks requested by Director of Finance and Operations

Minimum Qualifications

• Bachelor’s degree in management, business administration, or another related field.
• Minimum of five years of experience working in procurement of commodities and services, within the context of a USAID or other donor-funded project strongly preferred.
• Ability to work in a professional manner with fellow staff members, vendors, visitors, and the public
• Excellent written and verbal communication skills
• Ability to exercise confidentiality and high levels of professionalism
• Fluent written and spoken Arabic and English

Location

The Procurement Officer will work from the JTBA project office in Amman, Jordan.

TO APPLY: You can apply through Akhtaboot OR send a resume/cover letter to [Click to show email] with the subject line "JTBA PO."