IBC Solutions is a fintech company, well established since 2011, providing solutions with multinational companies, covering bank solutions in Mena region, out of Beirut, Cairo and Dubai.
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities
• Organize and schedule appointments and Answer and direct phone calls
• Take accurate minutes of meetings
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Generate reports
• Handle multiple projects
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Organize travel arrangements for senior managers
• Write letters and emails on behalf of other office staff
• Book conference calls, rooms, taxis, couriers, hotels, etc.
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Coordinate office procedures
• Reply to email, telephone, or face-to-face inquiries
• Develop and update administrative systems to make them more efficient
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Resolve administrative problems
• Manage staff appointments
• Oversee and supervise the work of junior staff
• Collaborate with the staff for invoicing purposes.
• Contribute to the accurate and efficient operation of the Finance Office, including but not limited to filing and document management, office equipment management, data entry and database management
• Writing and issuing emails to teams and departments on behalf of teams or senior staff.
• Helping in maintaining files to keep track of important documents

Qualifications:
• BA in Business Administration / Office Administration or Management, or related field. Masters degree is a must.
• 2 to 4 years of experience in the field or in a related area
• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office

Requirements and skills
• Knowledge of office management systems and procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills

Our Attendance Program is full-time, from Monday to Friday, from 8am to 5pm, on-site in Corniche l Mazraa, Beirut, Lebanon