Job Description

Roles & Responsibilities

Under the responsibility of the Secretary General of the IFM and the Deputy Secretary General, head of the HR Department, and directly reporting to the Head of Human Resources of the French Institute of Morocco, the HR Mission Officer is responsible for various technical and administrative procedures related to personnel management, particularly the preparation and processing of payroll, payslips, social declarations, etc. Furthermore, they contribute to the implementation of the HR policy and the management of individual and collective data of local staff (ADL). The HR Mission Officer is also responsible for planning and executing their missions, especially concerning the improvement of HR processes. They play a role in communication and coordination between Management and employees, facilitating problem resolution.

Job Requirements

Education: Bac +4/5 highly recommended with a specialization in HR or management is required. Experience in the field of human resources is highly desirable, particularly in payroll management. All references are likely to be verified. Mandatory experience in administrative tasks and payroll management.

Personal Qualities: Professional rigor and versatility, Reactivity and dynamism, Interpersonal skills, Organizational skills, Autonomy, Professional ethics, Availability, Relational qualities, Initiative and team spirit, Respect confidentiality obligations, Reserve, neutrality and professional discretion.

Skills: Mastery of payroll techniques, Use of HR tools, Redactional skills, Mastery of written and spoken French.

Knowledge: In-depth knowledge of Moroccan labor law and social security organizations, Mastery of HR and office tools, particularly payroll software, Good accounting knowledge, Basic payroll rules.

Context of the French Institute of Morocco: Approximately 350 ADL on permanent contracts and 15 on fixed-term contracts.

Missions

1. The HR Mission Officer ensures the payroll duality in collaboration with the payroll mission officer:

• Creation and monitoring of payslips on dedicated software
• Calculation of variable remuneration elements
• Commitment and disbursement of expenses on the ELAP tool as well as the development of specific tables
• Monitoring, vigilance, and management of social charges
• Control of the application of social rules
• Monthly declaration to the various contribution funds: ensuring the processing, control, and monitoring of contributions, including DSN.
• Issuance of various payroll monitoring reports, carrying out controls
• Post-payroll analysis of processing
• Preparation of various payroll-related documents (annual certificates, etc.)
• Monitoring of income tax declaration

2. Process individual and collective administrative management procedures for ADL HR management acts, including:

• Monitor employees' professional paths in conjunction with other PRH agents
• Process and monitor ADL procedures in conjunction with the Ministry of Employment
• Advise stakeholders on all HR-related issues, particularly regarding payroll, social charges, and mutual insurance choices.
• Create, exploit, and control data relating to ADLs (Access database and dedicated server, etc.)
• Establish relationships with French and Moroccan social organizations
• Ensure the filing and archiving of all administrative acts and files

3. Process specific files (non-exhaustive list):

• Monitoring and vigilance of HR tools in collaboration with IFM service providers
• Assist departing employees with social security funds
• Monitoring, updating, and posting of HR procedure documentation (HR toolkit) and the welcome booklet on the intranet
• Participation in the development of a specific Human Resources newsletter and support for internal HR communication
• Participation in the development of the HRIS tool
• Monitoring of HR indicators and proposal of improvement areas
• Processing and monitoring of files for the establishment or renewal of foreign employment contracts in conjunction with the competent authorities.

The missions of the HR Mission Officer are carried out in a partnership with other agents of the human resources department to ensure the perfect versatility of their missions. The HR Mission Officer supports the Head of Human Resources, particularly for any administrative and organizational tasks related to the smooth functioning of the department.

Desired Candidate Profile

• Bac +4/5 highly recommended with a specialization in HR or management is required.
• Experience in the field of human resources is highly desirable, particularly in payroll management.
• All references are likely to be verified.
• Mandatory experience in administrative tasks and payroll management.
• Professional rigor and versatility, Reactivity and dynamism, Interpersonal skills, Organizational skills, Autonomy, Professional ethics, Availability, Relational qualities, Initiative and team spirit, Respect confidentiality obligations, Reserve, neutrality and professional discretion.
• Mastery of payroll techniques, Use of HR tools, Redactional skills, Mastery of written and spoken French.
• In-depth knowledge of Moroccan labor law and social security organizations, Mastery of HR and office tools, particularly payroll software, Good accounting knowledge, Basic payroll rules.