Org. Setting and Reporting :The position is located in the United Nations for the Referendum in Western Sahara (MINURSO), Laayoune. The incumbent reports to the Chief Property Management Officer.
Responsibilities :Under the Supply Chain Performance Management Section and supervision of the Property Management Unit (PMU) Supervisor, within the Delegation of Authority of UN Property in the Mission, the Property Control and Inventory Assistant will perform the following duties: • Maintain thorough knowledge of the Organization’s financial rules and regulations as they pertain to property management and accounting practices. • Assist to demonstrate the use of initiative, ability to maintain accurate records/interpret a wide variety of data, and ability to make appropriate linkages in work requirements. • Carry out regular physical verifications of Property, Plant, and Equipment (PPE), which includes Assets, Equipment, and Real Estate in the Mission. • Conduct regular field visits, and overnights at team sites west side of the Berm, to carry out physical verifications and ensure that equipment is managed properly. • Verify the accuracy of records; description, serial number, and barcode, and ensure that asset information reflects the current user and location and is updated in Umoja. • Assist in the management analysis and performance monitoring of the effectiveness and execution of asset control procedures. • Ensure accountability and proper tracking mechanisms conform to expected organizational standards and goals. • Identify and implement solutions to problematic areas of the asset control process and oversees that an effective support organization for the Asset Control System and the control of UN property is sustained on daily basis. • Assist to coordinate and follow up with asset managers/warehouse staff, and advise on any discrepancies, to reconcile within the 30-day period. • Ensure accountability of all assets and equipment assigned to mission personnel are returned or handed over, during check-out, before their departure from the mission to clear their records on Field Support Suite (FSS). • Assist to arrange for site visits at the Team Sites during the hand-over and checkout procedures of the TS CDRs to verify the process. • Ensure anomalies are identified and addressed immediately. Regularly reconcile of all balances and submission accurate, and auditable financial year-end statistics to Head Quarters. • Assist to produce BI reports of UN Property for Service Delivery Sections, upon request, and provide guidance on inventory control issues on regular basis. • Follow up with R&I on outstanding items in Umoja to monitor the barcoding process ensuring proper labeling of equipment within the IPSAS threshold and Umoja Product identification (PID). • Carry out briefings to incoming personnel ensuring they maintain accountability of UN property. • Maintain proper filing in the Unit for all inspections/Movement of UN Property records movement of Personnel (MOPs). • Monitor the movement of UN property to the Team Sites in coordination with Movement Control/intermodal freight terminal (IFT) and maintain accurate records of the locations on Umoja. • Assist to coordinate with the Assets Managers/warehouse staff and the Shipping Unit, on the UN property received/transferred from/to other UN-Peace Keeping Missions. • Assist in producing periodic reports for the Property Control Unit. • Assist with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making. • Assist with visualizations and updating information material such as web pages or brochures. • Perform other duties as required.
Competencies :Professionalism: Knowledge of the Organization’s rules and regulations as they pertain to supply, inventory and logistics. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.
Education :High school diploma or equivalent is required.
Job - Specific Qualification :Not available.
Work Experience :A minimum of three (3) years of relevant progressively responsible experience in property control and inventory or related fields is required. A comprehensive grasp of material and inventory accounting practices is desirable. One (1) year or more of experience in data analytics or related area is desirable. Experience in the application of information technologies to business practices and procedures relevant to commodity management and control is desirable. Knowledge of methodologies for database management Umoja and BI to verify KPIs and assess the impact of the Mission’s performance on financial implications. The ability to produce high-quality of work under pressure and overnights at team sites is desirable.
Languages :English and French are the working languages of the United Nations Secretariat. Fluency in English is required for the position(s) advertised, and fluency in French and Arabic is desirable. Knowledge of another official United Nations language is an advantage.
Assessment :Evaluation of qualified candidates may include an assessment exercise.
Special Notice :This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. Applicants for positions in the General Service and related categories must be authorized to work for the United Nations in the duty station where the position is located. Eligible applicants selected from outside the duty station are responsible for any expenses in connection with their relocation to the duty station. Staff members subject to local recruitment are not eligible for allowances or benefits exclusively applicable to international recruitment. The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.
United Nations Considerations :According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
No Fee :THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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