Job Description

We are Kuubiik, a global provider of AI-driven outsourcing 2.0 and agency solutions. In this role, you will be working for one of our clients, a leading B2B wholesale distributor of smartphones. As an Executive Assistant, you will help streamline daily operations by managing the client’s inbox, organizing tasks, and providing support to optimize workflow. At Kuubiik, we focus on ensuring our clients receive top-tier administrative support to keep their business running smoothly.

Position: Full-time / Remote

Industry: Administrative Support / B2B Wholesale (Smartphones)

Timezone: EST 9 AM to 6 PM (Morocco Time 2 PM to 11 PM)

Language: English

Key Responsibilities:

Must-haves:

• Manage and prioritize the client’s inbox to ensure timely responses and effective communication.
• Assist in organizing daily tasks and coordinating schedules to improve workflow.
• Provide proactive administrative support to streamline daily operations.
• Coordinate and manage the client’s calendar, scheduling meetings, appointments, and calls.
• Book and organize travel, accommodation, and transport logistics for the client.
• Prepare, edit, and organize documents, presentations, and reports as required.
• Prepare agendas, take meeting minutes, and follow up on action items after meetings.
• Monitor and manage expense reports, budgets, and financial documentation for the client.

Great-to-haves:

• Experience in an Executive Assistant or similar administrative role.
• Excellent organizational skills and the ability to manage multiple tasks efficiently.
• Familiarity with remote working tools and a proactive approach to problem-solving.

Skills & Qualifications:

• Bachelor’s degree or equivalent experience in an administrative role.
• Excellent organizational and time management skills.
• Ability to work independently and proactively manage tasks.
• Candidates must have their own laptops and be comfortable working remotely.