Job Description

Roles & Responsibilities

Responsibilities: We are seeking a Procurement Administrator to join our team. The successful candidate will be responsible for managing activities related to purchase requisition management, supplier onboarding, risk management, and contract management. This includes managing and overseeing supplier creation, purchase requisitions, and purchase contracts. The role also involves addressing the daily activities of the Procure-to-Receive process and implementing the purchasing policy and executing purchasing strategies by category.

Job Responsibilities: Operate Procure-to-Pay activities: Manage and consolidate purchase requests and orders, ensuring they are processed in a timely manner and in accordance with company policies and procedures. Advise and support internal clients on the proper use of Inetum's purchasing methods and direct them to framework agreements or catalogs with pre-negotiated prices from the group's purchasing department. Redirect requests to the appropriate purchasing contacts based on the amount, stakes, or type of supplier (local in the countries or Global Category Leaders). Manage ongoing orders and follow up with internal clients to ensure receipt of goods. Manage the supplier onboarding process, including document collection, background checks, and updating information in the relevant systems. Monitor supplier-related risks and coordinate with buyers to implement measures to mitigate these risks. Manage contracts, from archiving to renewal management.

Responsible for the reliability of data and purchasing repositories: Maintain the supplier database and ensure regular updates of information in the systems. Manage contract administration: archiving & classification, planning and anticipation of renewals. Maintain purchasing repository data across the group: purchasing segmentation, supplier classification, catalogues, etc.

Working collaboratively with the global purchasing organization and a network of internal clients: Regularly coordinate with purchasing teams in countries as well as with Global Category Leaders. Provide first-level support to Group order givers. Coordinate with accounts payable teams on supplier support or on order-related information.

Desired Candidate Profile

With a Bachelor's or Master's degree and at least one year of experience in a support role, administration, or call center, you are comfortable in customer service environments within a dynamic, international, and rapidly changing setting. You speak English and Portuguese at a professional level; a third language, such as French, would be an asset.

Desired profile: Team spirit, Rigor, Dynamism & availability, Integrity & adaptability