JOB PURPOSE:

Provide day to day HR administrative support and contribute to the long-term development of the HR function with emphasis on Employee Relations duties

 Policies and procedures involvement

• Interpret and contribute in improving the company’s Employee Relation’s policies and procedures in order to maintain good relations across company level


• Ensure employees are aware of the current and new processes


• Assist in the update and implementation of policies and procedures when required

  Data recording and databases

•  Assist PRO and Payroll analyst in gathering various pre-employment and joining formalities such as visa, medical insurance cards etc ...


• Record data for each employee including information such addresses, earnings, absences, performances, personal information, etc ...


• Maintains manual and electronic documents, files and records (e.g. labour contracts, applicant tracking, etc.) for the purpose of providing accurate information in compliance with established guidelines

 Medical Insurance

•  Work closely with medical insurance company for any addition, deletion and updates of employee insurance cards


• Act as the intermediate regarding insurance claims between employees and insurance companies


• Assist in providing insurance reports on a monthly basis for tracking purposes

 HR Communication

• Support Employee Relations Officer in communication announcements across company level


• Assist in training and orientation preparation regarding organization, attendance and logistics


• Work closely with the HR and Administration teams within each Business Unit to achieve deliverables of the HR projects

 SPAN OF Communication

• Internal: Employees


• External: Health and insurance agencies

Job relevant information (BOUNDARIES & DECISION-MAKING AUTHORITY)

• Handling day to day HR functions as well as employee relations tasks with guidance from Employee Relations Officer and Director of HR

Skills

Preferred Qualifications:

• Bachelor’s degree in human resources or equivalent

 Preferred Experience:

• 2 to 3 years in HR related field

 Job-Specific Skills:

• Provide assistance or support to others and share information freely


• Ability to communicate well with all levels


• Hold organizational, time-management, and multi-tasking skills

  COMPETENCIES

•  Ability to handle confidential information appropriately


• Self-motivated, independent and proactive.


• Attention to details