Job :
Attached to the Purchasing and Supply Department, your main mission will be to ensure the complete management of the invoice processing from their reception to their payment, by guaranteeing the control of expenditure compliance, the verification of contractual commitments, as well as the respect of payment deadlines, in close collaboration with internal departments and suppliers. As such, your main activities will be:
Invoice processing and follow-up
- Receive, record and organize supplier invoices;
- Verify the compliance of the payment file with the contractual provisions;
- Follow the progress of internal technical, hierarchical and accounting validations;
- Enter invoices into the ERP;
- Act as a liaison with suppliers for any necessary additions or corrections;
- Ensure the physical and digital archiving of payment files;
Internal coordination
- Collaborate with the requesting departments for the validation of services rendered;
- Verify contractual compliance in coordination with the Purchasing and Contracts departments;
- Work in synergy with the accounting and finance department for invoice recording, payment, and accounting closures;
Monitoring and reporting
- Keep up-to-date a dashboard for invoice monitoring: processing status, key dates, discrepancies noted;
- Produce regular reports on the progress and signal any blockages or anomalies.
Required profile :
As a potential candidate:
You have a Bac +3/4 (Bachelor's/Master's degree) in management, accounting, public procurement, or equivalent with 2 years minimum experience in public administration, finance, or purchasing.
Required skills:
- Mastery of the regulatory framework for public procurement.
- Good understanding of accounting processing procedures for invoices.
- Knowledge of the contractual documents and supporting documents required.
- Ability to control the documentary compliance of an invoice.
- Ease in using computer tools, especially ERP systems.
- Sense of organization and administrative rigor.
- Sense of rigor and respect for deadlines.
- Good interpersonal skills and collaborative spirit.
- Reactivity, autonomy, and professional discretion.