Université Internationale de Rabat (UIR) operates within a strongly performance-driven and competitive culture, where ambition, academic excellence and institutional reputation are key success drivers. This environment is reinforced by a significant innovation dimension, promoting research, experimentation and the development of high-impact projects. The culture is further supported by a collaborative approach, encouraging team engagement, knowledge sharing and close leadership. To a lesser extent, structured processes help ensure operational efficiency and reliability across academic and administrative activities. [+]

The Administrative Assistant works in close coordination with the Academic Director and the Director of Studies.
As such, the recruited person will be responsible for the following functions and tasks:

For the Political Science Department:

• Manage ordinary emails and calls.


• Handle requests from the department head and teachers in relation to the college's logistics department


• Ensure the logistics of activities organized by the institution


• Issue purchase orders on SAGE, and follow up on their validation


• Follow up on signatures of ordinary documents.


• Ensure the transmission and follow-up of administrative information relating to the department head


• Assist in organizing meetings, pedagogical committees, and coordination councils (invitations, preparation of files, drafting of minutes)


• Ensure the logistics of the admissions competition and defenses


• Guarantee the organization and archiving of institutional documents

For the Director of Studies:

• Schedule courses on ADE/Agresso and issue timetables


• Integrate the necessary course settings


• Register students for various teaching activities


• Attend various class delegate meetings


• Distribute and manage timetables for teaching activities


• Organize exams and various assessments, collect grades, and issue report cards (exam scheduling, grade tracking, issuance of grade reports, certificates of success, and diplomas).


• Issue administrative documents requested by students (support certificate for an internship, certificate to facilitate field research...).


• Respond to student requests.


• Any other tasks that may be assigned.

• Bachelor's degree (Bac +3) to Master's degree (Bac +5), with a minimum of 2 years of experience in a similar role (in an educational setting).


• Good command of French, English, and Arabic.


• Good command of various computer and digital tools.


• Sense of organization and ability to follow ordinary management tasks.


• Ability to manage priorities and the various administrative responsibilities related to academic management.


• Good interpersonal skills and service orientation.