I. Main tasks of the position

Reporting to the Organization and Support Department, the main tasks will be as follows:

Purchasing management:

• Analyzes the needs of the different entities and processes purchase requests entered into the IS (supplier research, consultation, negotiation...);

• Analyzes and negotiates offers from different suppliers and prepares comparative tables;

• Participates, if necessary, in tender opening committees and prepares the evaluation minutes;

• Prepares award letters, generates purchase orders and notifies service providers/suppliers;

• Coordinates the re-evaluation of suppliers and service providers with the different entities;

• Monitors the status of commitments and performs periodic reconciliations with the management controller;

• Constantly updates the supplier panel;

• Ensures the follow-up of purchase requests in the IS until their closure;

• Ensures the filing of purchase orders / contracts and all purchase documentation.

Inventory management

• Receives supplies (furniture and office supplies, IT consumables, water, coffee...) and verifies their compliance with orders;

• Manages and monitors non-conformities in deliveries with suppliers;

• Manages stock movements and ensures their replenishment;

• Participates in periodic inventories.

General services management

• Manages the follow-up of contracts with general services providers;

• Manages the follow-up of various general services (package delivery, technical maintenance, cleaning, reception, tea/coffee service... ).

Premises maintenance

• Centralizes requests for technical interventions and coordinates with the various service providers;

• Supervises the cleaning, maintenance, and upkeep of the premises (including safety equipment);

• Manages issues related to premises layout.

 

II. Profile sought

• Bachelor's degree (Bac+3/4) in purchasing management or equivalent;

• Minimum of 4 years of professional experience in a similar role.

III. Required skills for the position

• Mastery of purchasing and inventory management techniques

• Mastery of regulations relating to building maintenance and safety

• Mastery of purchasing procedures and regulations