Job description

Company culture :

Université Internationale de Rabat (UIR) operates within a strongly performance-driven and competitive culture, where ambition, academic excellence and institutional reputation are key success drivers. This environment is reinforced by a significant innovation dimension, promoting research, experimentation and the development of high-impact projects. The culture is further supported by a collaborative approach, encouraging team engagement, knowledge sharing and close leadership. To a lesser extent, structured processes help ensure operational efficiency and reliability across academic and administrative activities.

The assistant carries out administrative and routine management tasks. He/She collects, processes, and facilitates the circulation of information necessary for the functioning of the faculty dean's office.
His/her main missions will be:

• Coordinate the logistical aspects of the dean's office
• Ensure the reception and processing of requests from students of the Institution.
• Ensure the reception and processing of requests from permanent and visiting faculty attached to the Institution
• Manage, process, and coordinate written and oral information
• Ensure the circulation of information, communicate with the different structures of the institution and external partners
• Organize and prepare meetings and events
• Draft, format, or proofread complex letters and documents
• Propose and design administrative management tools, procedures, and documents
• Organize the dean's office agenda
• Organize the filing of documents and carry out regular archiving
• Monitor the progress of different courses
• Perform the necessary parameterization on the information system to ensure the input of grades for the different subjects taught at the Faculty
• Issue semester and annual grade reports
• Draft minutes of academic meetings
• Issue certificates of success
• Coordinate with the internal administrative entities of UIR
• Manage the supply of the Faculty

Profile sought:

• A BAC + 3 qualification or equivalent diploma with a minimum of 3 years of experience in a similar sector (Higher education school or University) would be a significant asset.

Knowledge:

• Organization of higher education and general regulatory knowledge. Project management methodology
• Document creation techniques
• Communication techniques
• General budget knowledge
• Know-how:
• Mastery of written and oral Arabic and French languages
• Have a good level in English
• Mastery of secretarial/assistant techniques
• Mastery of common office software (word processing, Excel, PowerPoint, Windows environment, planning and appointment applications, information site management applications... Prioritize activities and assess the degree of urgency
• Produce summaries
• Draft minutes, decision records, reports, documents
• Create procedures
• Design dashboards

Personal qualities:

• Rigor, Reliability, Discretion and sense of confidentiality, Responsiveness, Availability, Interpersonal skills, Initiative, Versatility, Dynamism