Al Akhawayn University is driven by a strong innovation-oriented culture, encouraging creativity, experimentation, and bold ideas to advance education and research.
This spirit is supported by a deep sense of collaboration, with supportive teams and hands-on leadership that nurtures academic and operational talent.

Performance and intellectual ambition also play a key role, fostering excellence in a globally minded environment.
While organization is less dominant, it provides the essential structure needed to operate a high-quality academic institution. [+]

The Purchaser performs complex purchasing and procurement-related work involving the purchase and procurement of commodities, services, equipment, etc. Maintains records of items purchased, received, prepared, and issued. His/Her area of purchasing covers several categories of purchases as defined within the department organizational chart.

Main Responsibilities:

• Assists with procurements using the most applicable and cost-effective purchasing methods based on laws, rules, policies, and established guidelines.
• Receives and tracks vendor responses to solicitations and distributes responses to the assigned buyers.
• Identifies provider resources and evaluates information supplied by bidders.
• Processes requisitions in an automated environment, including reviewing requisitions for completeness and compliance with applicable requirements.
• Research vendors for products and services.
• Assists with monitoring legal and regulatory requirements pertaining to purchasing.
• Maintains all required documentation supporting transactions.
• Uses automated procurement systems (Sage, SAP…).
• Prepares and distributes procurement documents to vendors.
• Reviews and tabulates bids.
• Works with management, requesters, subject matter experts, stakeholders, and other purchasing staff to resolve purchasing-related issues.
• Prepares, reviews, releases, and tracks purchase orders (POs) and contracts based on requesters’ needs.
• Responds to phone and e-mail inquiries from requesters and other staff regarding the status of requisitions, POs, and the delivery of goods or services.
• Prepares, reviews, processes, and tracks solicitations and purchase orders.
• Prepares, reviews, and maintains purchasing and procurement minutes and reports.
• Performs any other tasks related to the department’s mission as assigned by the hierarchy within the department

Main tasks

• Receive and analyze internal orders (it involves coordination between technicians and end-users).
• Prospect the market and contact vendors for bid quotations.
• Solicit, analyze, and compare bid specifications.
• Negotiate with vendors regarding specifications, prices, and delivery.
• Ensure saving money to the benefit of the institution, follow up and update the saving table and strive to achieve the saving target.
• Place purchase orders to selected vendor after approval of the Procurement Director.
• Follow up on orders and get involved in deliveries whenever needed.
• Maintain accurate records and documentation on all purchases.
• Identify new qualified vendors and establish contact.
• Review catalogs for new equipment and supplies.
• Maintain files of vendor lists and current catalogs.
• Provide assistance and advice to personnel on purchase specifications, quality, and delivery time
 

Requirements

• Knowledge of purchasing and procurement methods and procedures, university procurement principles and practices, assigned commodities and products on the open market, supply sources, and the principles of business administration and accounting.
• Skill in problem-solving and in the use of a computer and applicable software.
• Ability to perform arithmetical computations, evaluate bids, develop methods and procedures for locating supply sources, maintain a system of record keeping, maintain effective working relationships with vendors and suppliers, communicate effectively, and provide guidance to others.
• Practical experience with purchasing software.
• Strong analytical skills.
• Sound research and networking skills.
• Great written, verbal, and interpersonal skills.

Qualifications

Required Knowledge, Skills, and Abilities
Knowledge
• Basic knowledge of stock management and physical inventory techniques
• Basic knowledge of hygiene, security, and safety regulations related to the storage of hazardous material and products

Skills

• Computer skills
•Organizational skills
•Purchasing software
• Strong communication skills both in writing and in oral (French and English)
• Strong analytical skills

Abilities

• Ability to be organized and methodical
• Ability to establish and maintain effective working relationships with employees/end users
• Being honest and ethical

Minimum qualifications, training, and experience

Education
Required: At least a three-year degree from an accredited Moroccan or international institution.
Preferred: Major coursework in business administration, purchasing, sales, economics and engineering.

Experience:
Required:
-Minimum of 3 years experience.
Preferred:
- Experience in a related position