Job description

Company culture :

Université Internationale de Rabat (UIR) operates within a strongly performance-driven and competitive culture, where ambition, academic excellence and institutional reputation are key success drivers. This environment is reinforced by a significant innovation dimension, promoting research, experimentation and the development of high-impact projects. The culture is further supported by a collaborative approach, encouraging team engagement, knowledge sharing and close leadership. To a lesser extent, structured processes help ensure operational efficiency and reliability across academic and administrative activities.

Reporting directly to the Vice-President Executive (VPE), the Executive Assistant provides high-level strategic and operational support. He/She ensures the optimization of the Vice-President's time and the smooth flow of information within the various colleges and departments.
His/Her mission consists of anticipating logistical and decision-making needs, orchestrating relationships with stakeholders, and upholding the institution's standards of excellence and confidentiality in all interactions.

Main Missions:
Agenda Management and Logistics Engineering:

• Proactive schedule management: Prioritize requests and structure the agenda to ensure maximum efficiency of work and meeting times.
• Coordination of institutional relations: Organize interfaces with high-level contacts, both internally (Deans, Departments) and externally (Ministries, International Partners).

Information Management and Decision Support:

• Management of strategic flows: Arbitration and filtering of requests (calls, emails, letters) to optimize the VPE's availability.
• Document engineering & Business Briefing: Preparation of meeting minutes, strategic information notes, decision-making summaries, and institutional correspondence.
• Coordination of commitments: Operational management of the VPE's work methods and rigorous follow-up of the execution calendar for priority files.

Representation and Operational Excellence:

• High-level reception: Ensure the physical and telephone reception of VIP visitors in accordance with the university's codes and protocol.
• Inter-entity interface: Act as a privileged point of contact to facilitate information transfer between the VPE and other IUR entities.
• Event logistics: Coordinate governance meetings and specific events under the Vice-Presidency's supervision.

Education: Master's degree (Bac+5) in Management, Law, or International Communication.
Experience: 5 to 10 years of experience in senior executive assistance or consulting firms.

Technical Skills:

• Trilingualism: Perfect command of French, Arabic, and English.
• Writing expertise: High-level synthesis and writing skills in an institutional environment.
• Digital tools: Proficiency in Office 365 and collaborative tools.
• Complex logistics: Organization of international travel and VIP protocol management.

Qualities:

• Strict adherence to strategic confidentiality.
• Anticipation and arbitration of urgent matters under pressure.
• Professional demeanor with high-level contacts.
• Constant precision and responsiveness to unforeseen events.