Job description

Company culture :

Sothema operates within a performance-driven and competitive culture, where ambition, results orientation and customer focus are key priorities. This dynamic is closely balanced by a collaborative environment that promotes trust, teamwork and close leadership. The company also relies on a structured organization to ensure efficiency, quality and process consistency. An innovation component further complements this balance, supporting adaptability and continuous improvement.

As part of strengthening our organization, we are looking for a dynamic, organized Administrative and Reception Assistant with excellent interpersonal skills. As a key link between different departments and internal and external contacts, you will play a crucial role in managing reception and ensuring the smooth running of administrative activities.

• Ensure the physical and telephone reception of visitors, partners, and employees in accordance with company standards;
• Direct visitors and handle information requests with professionalism and courtesy;
• Manage daily administrative tasks and follow up on files;
• Create, enter, and follow up on Purchase Requisitions (PR) in coordination with the relevant stakeholders;
• Monitor approvals and ensure deadlines are met;
• Draft, process, and follow up on correspondence and email exchanges with managers and various departments;
• Coordinate with internal teams to ensure a smooth flow of information;
• Participate in the logistical and administrative organization of activities and meetings;
• Ensure the filing, archiving, and updating of administrative documents.

• Bac+2 / Bac+3 degree in Management, Administration, or a similar field;
• Previous experience in a reception or administrative assistant role is preferred;
• Good command of office software (Word, Excel, Outlook);
• Excellent written and oral communication skills;
• Sense of organization, rigor, and ability to manage priorities;
• Neat presentation, discretion, and service-oriented attitude;
• Ability to interact effectively with various contacts and to work in a multi-departmental environment.