Job description

Job :

1. Payroll Management and Processing

• Prepare, control, and ensure monthly payroll processing;
• Collect, verify, and integrate variable compensation elements;
• Monitor absences, leave, overtime, bonuses, allowances, deductions, and other elements affecting payroll;
• Verify data consistency before final payroll validation;
• Ensure control of payslips and make necessary corrections;
• Guarantee adherence to payroll deadlines;
• Follow up on advances, installments, loans, and other salary deductions;
• Prepare payroll-related control statements and tables;
• Respond to employee requests and claims regarding their compensation;
• Ensure the confidentiality of salary data.

2. Personnel Administration

• Ensure the management and updating of employee administrative files;
• Prepare and monitor employment contracts, amendments, certificates, and attestations;
• Manage staff arrivals and departures;
• Monitor probation periods, renewals, and contract expiry dates;
• Keep databases and individual employee files up to date;
• Monitor leave, absences, sick days, and other administrative events;
• Prepare the necessary administrative documents for employee management;
• Ensure employee files comply with internal procedures and regulatory requirements.

3. Insurance and Social File Management

• Manage and process employee-related insurance;
• Handle affiliations, de-registrations, and updates of files with insurance organizations;
• Monitor files for medical coverage and other social insurances;
• Process and follow up on reimbursement and coverage files;
• Monitor files related to work accidents, occupational diseases, and other claims, in coordination with relevant organizations;
• Control contributions and insurance-related items;
• Liaise with insurance companies and various social organizations;
• Respond to employee requests concerning their insurance rights and benefits.

4. Social Declarations and Administrative Obligations

• Prepare and monitor mandatory social and administrative declarations;
• Ensure compliance with regulatory deadlines;
• Verify calculation bases and declared amounts;
• Monitor social contribution payments;
• Prepare necessary documents during social controls or audits;
• Stay informed about changes in social regulations and their impact on payroll and personnel administration.

5. HR Reporting and Dashboards

• Develop payroll and headcount dashboards;
• Produce monthly HR reports;
• Monitor headcount, payroll costs, absences, and staff movements;
• Prepare analyses and indicators necessary for decision-making;
• Participate in improving the reliability and accuracy of HR data.

6. Improvement of HR Processes

• Participate in the continuous improvement of payroll and personnel administration processes;
• Identify anomalies and propose corrective actions;
• Contribute to the digitalization and optimization of HR administrative processes;
• Ensure proper application of internal procedures;
• Participate in HR projects related to payroll, personnel administration, and HR information systems.

PROFILE SOUGHT
Education

• Master's degree (Bac+5) in Human Resources, Management, Accounting, Finance, Labor Law, or equivalent qualification;
• A specialization in payroll management or personnel administration is an asset.

Experience

• Minimum of 3 years of professional experience in a similar role;
• Experience in the mining, industrial, construction (BTP), or a company with a large workforce is highly desirable;
• Experience in managing insurance and social files is a significant advantage.

Technical Skills

The candidate must, in particular, master:

• The complete payroll processing cycle;
• Personnel administrative management;
• Monitoring of leave and absences;
• Variable compensation elements;
• Social declarations and contributions;
• Processing and monitoring of employee insurance;
• Management of social files;
• Production of HR reports and dashboards;
• Labor legislation and employment-related obligations;
• Office tools, especially Excel;
• Payroll and/or HRIS software.

We are looking for someone who is:

• Rigorous and methodical;
• Organized and able to meet strict deadlines;
• Discreet and respects information confidentiality;
• Possesses excellent control and analytical skills;
• Responsive and able to handle urgent situations;
• Comfortable communicating with employees and various internal and external stakeholders;
• Able to work under pressure, especially during payroll closing periods;
• Autonomous while having good team spirit;
• Possesses a high sense of responsibility.