Université Internationale de Rabat (UIR) operates within a strongly performance-driven and competitive culture, where ambition, academic excellence and institutional reputation are key success drivers. This environment is reinforced by a significant innovation dimension, promoting research, experimentation and the development of high-impact projects. The culture is further supported by a collaborative approach, encouraging team engagement, knowledge sharing and close leadership. To a lesser extent, structured processes help ensure operational efficiency and reliability across academic and administrative activities. [+]

• Manage and organize the schedule of the Director of the ESSP, plan appointments, meetings, and events.


• Coordinate the logistical aspects related to the operation of the ESSP.


• Handle the reception, processing, and follow-up of requests from permanent and adjunct faculty attached to the ESSP.


• Handle the reception, processing, and follow-up of student requests concerning the internal activities of the ESSP (internships, events, certificates, course logistics).


• Coordinate with the internal administrative entities of UIR for the smooth operation of ESSP activities.


• Manage the supply of administrative materials for the ESSP.


• Process and track purchase requests for the institution.


• Provide administrative follow-up for files related to student internships and internal projects (agreements, certificates, archiving).


• Issue certificates of success and other internal administrative documents for the ESSP.


• Draft, prepare, and distribute official letters, correspondence, and internal communications.


• Draft and format minutes (PV) of meetings and committees.


• Participate in the administrative organization of exams, meetings, and internal academic events of the ESSP.


• Ensure physical and digital archiving of ESSP administrative documents.


• Contribute to the dissemination of administrative information to students and faculty.

Profile sought

• A Bachelor's degree (BAC + 3) or equivalent qualification with a minimum of 3 years of experience in a similar sector (Higher education school or University) would be a significant asset.

Knowledge:

• Operations and regulations of higher education.


• Methodology for managing and monitoring administrative projects.


• Techniques for drafting and preparing official documents.


• Written and oral communication techniques.

Skills:

• Proficiency in written and spoken Arabic and French, good level in English.


• Mastery of secretarial and assistance techniques.


• Proficiency in common office software (Word, Excel, PowerPoint), planning and administrative management tools, and the ability to quickly learn new computer tools.


• Drafting and formatting administrative documents (minutes, reports, dashboards, procedures).

Personal Qualities:

• Rigor, reliability, and a sense of confidentiality.


• Responsiveness and availability.


• Initiative, dynamism, and versatility.


• Ability to work in a team and good interpersonal skills.


• Conditions